As a remote worker, it can be difficult to know how you’re spending your time. With no one physically looking over your shoulder, it’s easy to let hours slip by without realizing it. This can be a major problem when you’re working on a project with a deadline.

It can be especially tricky for virtual teams. Whether you’re working with people in different time zones or simply trying to keep track of who’s doing what, managing time can be a real challenge. 

Fortunately, there are several ways to optimize timekeeping for virtual teams. Here are five of them:

  1. Use a time attendance system. 

Time attendance system can help you keep track of how much time you’re spending on each task. This can help you be more efficient and make sure you’re not spending too much time on one task.

There are many different time tracking tools available, both online and offline. If you prefer an offline tool, there are also many options available, such as a traditional time clock or a time tracking app for your phone. Time attendance system also helps identify employees who are productive and who tend to slack off.

  1. Set deadlines and milestones. 

One of the challenges of working remotely is that it can be difficult to know what tasks are most important. This can lead to procrastination and missed deadlines. To combat this, it’s important to set deadlines and priorities for your work.

By prioritizing the most important tasks and setting deadlines for them, you can ensure that you’re making the most of your time.

  1. Use a task manager. 

A task manager can help you keep track of all the tasks you need to complete. This can be especially helpful when you have multiple tasks that are due at the same time.

There are many different task managers available, both online and offline. Some popular online tools include Asana and Trello. If you prefer an offline tool, there are also many options available, such as a paper planner or a to-do list app for your phone.

  1. Make a schedule. 

When you’re working remotely, it’s important to be proactive about scheduling your time. This will help ensure that you’re using your time effectively and avoiding overlap.

Make a schedule for each day and include both work tasks and personal tasks. This will help you stay organized and avoid feeling overwhelmed.

  1. Communicate with your team. 

When you’re working remotely, communication is key. Make sure to communicate with your team regularly, especially if you have a deadline looming.

This can be done in a variety of ways, such as email, chat apps, or video conferencing. Whatever method you choose, make sure to keep communication clear and concise.

Additional Reminder: Use communication tools wisely.

Communication is key when working remotely, but it’s important to use communication tools wisely. For example, rather than sending an email when you need a quick response, try using a chat tool like Slack or HipChat.

This will help ensure that your team members are able to respond quickly and keep communication flowing smoothly.


Working remotely can be a great way to improve your work-life balance and flexibility. But it’s important to stay organized and efficient when tracking time. These five tips will help you optimize timekeeping for virtual teams.