Companies, organisations, and artists create an event to introduce their advocacy to the public. The main goal is to inform people by engaging their five senses: visual for paintings and videos, hearing for music, taste if you offer food, and touch for interactive activities. As you incorporate their senses, they will be more engaged and attentive to your event’s programs. Now, the problem is how can you make an effective exhibition design with a small space?
Since it’s not easy to rent a place because some are expensive and some are highly sought after, you need to rely on your resourcefulness to make your event design remarkable. So, as you plan to launch a product or introduce advocacy, here are some tips for designing your event with limited space.
How to Design an Event With Limited Space
Looking for a venue is challenging enough, and what more with designing it, mainly if you only have limited space. However, on the positive side, a small space doesn’t mean you need to compromise your exhibition design because you can still maximise every area. Try these tips below to take advantage of every inch and give your attendants space to discover.
1) Open Floor Plan
If you have a small venue, better apply the architectural design to an open floor plan. Open floor means prioritising open space with fewer partitions separating parts of the room. It also encourages people to communicate and interact with each other. You can also use some curtains or sliding walls as a divider to have smaller segments for your event.
The exhibition company in Singapore should help you plan for your open floor plan to create a more well-planned venue. This way, your guests won’t feel confused when attending your event.
2) Rent or Buy Foldable Chairs or Tables
Since you only have limited space, you can rent or buy foldable chairs and tables so you can keep them away when not in use. You can use chairs when you’re doing a seminar or explaining something to attendants, while the tables are when attendants eat or have an activity. You can remove them if you want to have a more interactive experience, like allowing your attendees to move around and talk with each other. This way, they can have more area to use in your exhibition design floor plan.
3) Choose Smaller or Translucent Furniture
To give an illusion of a more expansive space, choose pieces of furniture that are small, translucent, or colours that match the wall. This way, attendees will have fewer distractions when looking at your venue’s set. The events management company in Singapore should help you look for furniture that you’ll use in the event to place them in your place correctly.
Another great alternative is to use translucent furniture to give your space an illusion of bigger width because translucent furniture is less dense in human eyes due to its transparent qualities.
4) Only Use a Certain Number of Furniture
It’s better to maximise your event’s place by only using a certain number of furniture. You can use three to four pieces of furniture in your venue. It may include tables, chairs, modular sofas, etc. Remember that it’s not about how ample your space is but about planning for your exhibition design that maximises the area and your resources.
5) Window Curtains Should Be The Same With the Wall Colour
Aside from the furniture, the curtains should also be the same colour as the wall paintings. It’ll give them an effect of uniformity that makes the place feel more open and more expansive. You can open the curtains so natural lights will come into your space. But, if it’s too sunny or the sun is giving extreme heat, it’s better to close the curtains to make the place cooler and feel less hot. This way, the people can enjoy your exhibition design without feeling uncomfortable.
6) Prefer Not to Put Ceiling Decors
Ceiling decors may also not be necessary if you have small space. The decorations will only distract guests’ attention, making the place look more crowded and shortening the length. However, if it’s needed to put ceiling decors, make sure not to hang them too low because the space will have an illusion of being limited. When planning with your project management company in Singapore, only choose decors that will be appropriate for a limited space.
7) Set a Limited Number of Guests
If you know that the venue is not that wide, you can only set a limited number of guests. The solution here is to open the program for batches. For instance, you can set a time for each like: batch one for 8:00 am to 12:00 pm, batch two for 12:30 pm to 3:30 pm and batch three for 4:00 pm to 7:00 pm. To make this scheduling organised, you can partner with a project management company to help you implement the per batch entrance.
8) Make Clear Things about the Entrance and Exit Way
You can set up a map, so your attendees will know where they will enter and exit your event. You can also manage the foot traffic and avoid stampedes or conflict among your attendees. For better foot traffic, plan for your exhibition design with an event management company in Singapore to make it more enjoyable for your attendees.
Another way to manage the foot traffic is to place the furniture in the right place. You can guide the attendees to only walk in the available space and avoid crowding.
9) The Magic of Lighting
Lighting can significantly improve your exhibition design. If you want to have an illusion of a more expansive space, you can choose natural lighting and bright lights over dim ones. This way, it’ll give your room a more comprehensive environment. People will feel like they are in a bigger venue because of the lighting. Only make sure to partner with a project management company to know where you can place the lights.
Whether your space is big or small, you only need to maximise what you have. So, partner with Dezign Format, an exhibition company in Singapore that can help you plan for designing the event. Visit their website to know more about their design services.
